1. Access Chequebook Management: Navigate to the “Management > Chequebook Management” menu. This will open a list of your chequebooks.
2. Edit Chequebook Settings: Select the specific chequebook you want to modify from the list and double-click it to open its edit window.
3. Enable Leading Zeros: In the edit window, find the “Cheque Number” field. Below it, you’ll see a checkbox labeled “Add leading zero and make cheque number has total [ ] digits.” Check this box.
   
4. Specify Total Digits: Once the checkbox is selected, you can specify the total number of digits your cheque number should have. For example, if your cheque number is “123” and you set the total digits to “6”, the software will display the cheque number as “000123”.

The post How to Set Leading Zeros for Cheque Numbers appeared first on ChequeSystem Help Center.

Cheque Book Management in ChequeSystem provides a convenient way to manage multiple cheque books.

At the top right corner, you will find five buttons with the following functions:

• Add: Ad a new cheque book
• Edit: Modify the selected cheque book
• Delete: Removes the selected cheque book
• Copy: Create a copy of the selected cheque book
• Up: Moves the cheque book upwards in the list
• Down: Moves the cheque book downwards in the list

Clicking on the [Add] or [Edit] button will open the Cheque Book Details window. In this window, you can specific the details of the cheque book and define how the cheques will appear.

Cheque Book Details

Basic Setup

You can specify the basic information of your Cheque Book in Basic Settings tab.

• Icon: Choose an icon to represent the cheque book. There are eight different colors of icons available for selection.
• Cheque Book Name: An identification assigned to the cheque book.
• Account Name: The name of the account to which the cheque book belongs.
• Account Number: The account number associated with the cheque book.

* Cheque Book Name, Account Name, and Account Number are provided for recording purposes and aid in identifying your cheque book. You have the flexibility to set these information according to your preference and needs.

• Cheque Number: Represents the sequence of cheque numbers for the cheque book. You can also set a leading zero for the cheque numbers if needed.
• Cheque Layout: Specifies the layout used by the cheque book. It is important to choose a layout that matches your physical cheque book to ensure correct alignment during printing.

Advanced Settings

If you want to further customize your cheque book, such as the currency label, default value for new cheque, you can set in the Advanced Settings tab.

• Currency Label & Subunit: Allows you to customize the currency label and specify the subunit as per your requirements.
• Track Account Balance: Enables tracking of the account balance. You can specify the overdraft limit as well.

Defaults: Specify the default values for checkboxes when creating a new cheque.

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Fill in the Cheque Details

In the chequebook window, you will find three tabs: “Details“, “Back Side“, and “Change Log“. To create a new cheque, start by filling in the necessary information in the “Details” tab.

Here is a breakdown of each field:

• Account: This displays your current account information, including the account name and number.
• Cheque Number: This is automatically generated based on the sequence defined in your chequebook.
• Void: Check this box to mark the cheque as void. Void cheques will not be included in report calculations.
• Date: Click the calendar icon to specify the date of the cheque.
• A/C Payee Only: Check this box to mark the cheque as “crossed” with the text “A/C PAYEE ONLY.”
• Bearer: Check this box to make the cheque a “Bearer Cheque”.
• Payee: Enter the payee’s name manually or select a name from your Payee List.
• Amount: Enter the numerical amount of the cheque. The amount in words will be generated automatically.
• Particulars: Use this field to add notes about the cheque.
• Audit Code: This field is for adding an audit code for accounting purposes.
• Status: The status of a cheque can be set as either Outstanding or Clear.
• Remarks: This is an additional field for including any extra notes.

As you fill in the details, the preview pane will update in real-time to show you what the printed cheque will look like.

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