Cheque Layout defines the position and size of different fields on the cheque, ensuring proper alignment for printing purposes. The software provides several built-in cheque layouts for common banks. You have the option to create a custom layout for your specific cheque or modify an existing layout to suit your needs.

In the Cheque Layout List, you will find seven buttons at the top:

• Add: Adds a new cheque layout
• Edit: Modifies the selected cheque layout
• Delete: Removes the selected cheque layout
• Duplicate: Creates a duplicate copy of the selected cheque layout
• Import: Imports a cheque layout from a file
• Export: Exports a cheque layout to a file
• Download: Retrieves the latest cheque layouts from server

Cheque Layout Details

In the Cheque Layout window, you will find various options to customize your cheque design:

• Naming the Layout:
  To begin, provide a name for the layout you are creating.
• Bearer Cheque Checkbox:
  Use the “Bearer Cheque” checkbox to indicate whether the cheque layout is for a bearer cheque or not. If it is not a bearer cheque, the “Bearer” field will be hidden.
• Size, Date Format, and Separator:
  Specify the desired size (width and height) of the cheque layout, along with the preferred date format and separator.
• Field Configuration:
  For each field on the cheque, including A/C Payee Only, Date, Place of Issue, Payee, Bearer, Text Line 1, Text Line 2, and Amount, you need to define four measurements (Bottom, Left, Height, and Width), which determine the size and position of the fields. Click on each field button and set the respective measurements. Refer to the image below for guidance on measuring the fields.

  Left – distance from the left edge of the cheque to the left edge of the field
  Bottom – distance from the top edge of the cheque to the bottom edge of the field
  Height – the vertical space available for the field
  Width – the horizontal space available for the field

  

• Handling Inapplicable Fields:
  If a field is not applicable to your cheque layout, simply set its measurements to zero.
• Customizing Component Names:
  You have the flexibility to rename components such as Non-Negotiable, Payable On-Date Only, First Payee Only, and Not Transferable to align with your cheque requirements.
• Self-Defined Field:
  Make use of the self-defined field feature to further personalize your cheque layout.
• Preview:
  The cheque layout preview will automatically adjust based on your configuration settings.
• Save:
  Once the layout is ready, click the [Save] button located at the bottom to save your changes.

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Fill in the Cheque Details

In the chequebook window, you will find three tabs: “Details“, “Back Side“, and “Change Log“. To create a new cheque, start by filling in the necessary information in the “Details” tab.

Here is a breakdown of each field:

• Account: This displays your current account information, including the account name and number.
• Cheque Number: This is automatically generated based on the sequence defined in your chequebook.
• Void: Check this box to mark the cheque as void. Void cheques will not be included in report calculations.
• Date: Click the calendar icon to specify the date of the cheque.
• A/C Payee Only: Check this box to mark the cheque as “crossed” with the text “A/C PAYEE ONLY.”
• Bearer: Check this box to make the cheque a “Bearer Cheque”.
• Payee: Enter the payee’s name manually or select a name from your Payee List.
• Amount: Enter the numerical amount of the cheque. The amount in words will be generated automatically.
• Particulars: Use this field to add notes about the cheque.
• Audit Code: This field is for adding an audit code for accounting purposes.
• Status: The status of a cheque can be set as either Outstanding or Clear.
• Remarks: This is an additional field for including any extra notes.

As you fill in the details, the preview pane will update in real-time to show you what the printed cheque will look like.

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