The following guides use Dropbox as an example, but you can apply the same steps for other cloud storage services like Google Drive or OneDrive.

Important: This method requires that you only run EasyBilling on one computer at a time to prevent data conflict. All computers must be using the same version of the software.

Before You Begin

• Install the same version of EasyBilling software on both computers.
• Install the Dropbox desktop application on both computers and ensure it is running and syncing correctly.

On the First Computer

1. Open your Dropbox folder on your computer. Suppose it is in C:\Dropbox\
2. Create a new, empty folder inside your Dropbox folder for your workspace (e.g., C:\Dropbox\EasyBilling\).
3. Open EasyBilling.
4. Go to the menu “File > Switch Workspace“.
5. In the pop-up Workspace list, click the [+] button to create a new workspace.
6. In the new window that appears:
   
   • Enter a name for your workspace.
   • Select the option to “Start with an empty workspace“.
   • Click the [Browse] button next to the “Folder Location” field and selecting the empty folder you just created as the location. (C:\Dropbox\EasyBilling\).
7. Click [Save] button.

After saving, the new workspace will appear in the workspace list.

Select it and click the [Switch Workspace] button at the bottom to switch to it. You can now create documents and work as you normally would.

When you’re finished, close EasyBilling completely and ensure the files begin syncing to the cloud.

On the Second Computer

1. On the second computer, open your Dropbox folder. Suppose it is in D:\Dropbox\.
2. You should find the “EasyBilling” folder appear under D:\Dropbox\
3. Wait until the D:\Dropbox\EasyBilling\ folder has completely finished syncing. All files should appear locally in your Dropbox folder before you proceed.
4. Open EasyBilling.
5. Go to the menu “File > Switch Workspace“.
6. In the pop-up Workspace list, click the [+] button to create a new workspace.
7. In the new window that appears:
   
   • Enter a name for your workspace.
   • Select the option to “Connect existing workspace“.
   • Click the [Browse] button next to the “Folder Location” field and select the same local folder in your Dropbox (D:\Dropbox\EasyBilling\).
8. Click [Save] button.

The new workspace will now appear in the list. Select it and click the [Switch Workspace] button. EasyBilling will now be connected to the same workspace, and you will have access to all your documents.

By connecting both computers to the cloud-synced folder, you can seamlessly work on your documents from either computer, as long as you do not run EasyBilling on both computers at the same time.

The post Use Dropbox to share workspace with another computer appeared first on EasyBilling Help Center.

Follow these steps to configure your shared workspace.

Before You Begin: Server & Folder Setup

First, you must create an empty, central shared folder on your server or a networked computer that all users can access with read and write permissions. This folder will be the storage location for all your EasyBilling documents, settings, and data.

Important Notes:

• Do not modify the files or folder structure within the workspace directory.
• Do not move or rename the shared folder after setup.
• Avoid storing any unrelated files in this folder to prevent potential issues.
• To back up your data, you can directly back up this entire folder.
• All computers must use the same version of EasyBilling to ensure data consistency and compatibility.

Note: The folder path \\EVS220J\Work\EasybillingData\ is used as an example in the steps below.

Step 1: Set Up the First Computer

1. Open EasyBilling on the first computer.
2. Go to the menu “File > Switch Workspace“.
3. In the pop-up Workspace list, click the [+] button to create a new workspace.
4. In the new window that appears:
   
   • Enter a name for your workspace.
   • Select the option to “Start with an empty workspace“.
   • Click the [Browse] button next to the “Folder Location” field and select the shared folder path you set up on your server (e.g., \\EVS220J\Work\EasybillingData).
5. Click [Save] button.

After saving, the new workspace will appear in the workspace list.

Select it and click the [Switch Workspace] button at the bottom to switch to it. You can now create new documents or change settings in this workspace.

Close EasyBilling before moving to next step.

Step 2: Set Up the Second Computer

1. Open EasyBilling on the second computer.
2. Go to the menu “File > Switch Workspace“.
3. In the pop-up Workspace list, click the [+] button to create a new workspace.
4. In the new window that appears:
   
   • Enter a name for your workspace.
   • Select the option to “Connect existing workspace“.
   • Click the [Browse] button next to the “Folder Location” field and select the shared folder path you set up on your server (e.g., \\EVS220J\Work\EasybillingData).
5. Click [Save] button.

The new workspace will now appear in the list. Select it and click the [Switch Workspace] button. You should now see all the documents and settings that were created on the first computer.

Close EasyBilling.

Step 3: Set Up All Other Computers

For any additional computers you want to connect to the shared workspace, simply follow the same steps outlined in Step 2.

Important Limitation

When sharing a workspace, only one computer can access the database with full read and write permissions. Since the database is locked while EasyBilling is running, any other computer that connects to the same workspace can only do so in Read-Only mode.

In Read-Only mode, you can still create and edit documents and reports as usual. However, due to a locking mechanism in the database that ensures data consistency, information such as customers, suppliers, products, and software settings can only be viewed and cannot be created or modified.

The post Share Workspace between Two Computers appeared first on EasyBilling Help Center.