“Printed Copy” feature automatically saves a digital image of every receipt or document you print, eliminating the need for manual archiving and providing easy access to your printed records.

To use the printed copy feature:

1. Create your receipt or document within Quick Receipt as you normally would. When ready, click the [Print] button to send the document to your printer.
2. After the document is printed, Quick Receipt automatically saves a digital image of the printed receipt. No extra steps are required. The software handles the entire process seamlessly.
3. To view your saved printed copies, navigate to the “Printed Records” tab. This tab provides a comprehensive list of all your printed documents, organized chronologically.
4. Each entry in the “Printed Records” tab displays the date and time the document was printed. Clicking on an entry will display the corresponding digital image of the printed document on the right. This allows you to quickly review the document’s contents without searching through physical paperwork.

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In Receipt window, click [Print] icon at the top.

Windows Print Dialog will be loaded. You can select your printer and specify the print settings.

If a default thermal printer is set, the receipt will be printed directly to the default printer and print dialog will not be shown. Default printer can be set in the main menu “Settings > Printer“.

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In the main screen, select the folder that the new receipt belongs to.

The receipt window is composed by three main tabs: Document Details, Private and Printed Records.

You can prepare receipt under “Document Details” tab. Document number will be generated automatically according to the settings. Customer information can be input manually or loaded from Customer List.

In Private tab, you can set document status and add save comment here. These information will not be shown in the receipt.

Once document is printed, a copy will be saved and will be listed under Printed Records tab.

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All deleted documents are moved to the Recycle Bin, where they can be stored temporarily. From the Recycle Bin, documents can be restored and returned to their original document folder. However, if a document is deleted from the Recycle Bin, it will be permanently deleted and cannot be recovered.

An auto-cleanup option is provided which allows to delete documents older than a specified period automatically.

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Icon Bar and Preview Screen

At the top of the Packing List screen, you’ll find the Icon Bar, offering convenient functions:

• Save – Save the current packing list
• Print – Print the current packing list. Click the dropdown button to choose Print Two Copies
• Mail – Mail the current packing list as PDF. Click the dropdown button to choose Mail as JPG
• Export – Export the current packing list into PDF or JPG

The preview screen is located on the right-hand side and will automatically refresh whenever changes are made to the packing list.

Main Tabs

The screen is divided into three main tabs: Document Details, Private, and Printed Records.

1. Document Details

   This tab allows you to prepare the packing list. The document number is automatically assigned based on your settings. Here, you can specify the date, enter customer and item information.

   
   To add items, simply click the [Load from Item List] button below the item table, which can load information from the Item List. Total Quantity is a configurable option which can be enabled or disabled.

   Please note that the layout and fields may vary depending on your individual design preferences of the document.

2. Private

   In this tab, you can set the document status and add private comments. Any information entered under this tab will not be displayed in the output document.

   

3. Printed Records

   Whenever a document is printed, a copy is saved, and those copies are listed in this tab. By clicking on the printing time, you can access the related printed copy for reference.

   

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Icon Bar and Preview Screen

At the top of the Receipt screen, you’ll find the Icon Bar, offering convenient functions:

• Save – Save the current receipt
• Generate – Generate a packing list from the current receipt
• Print – Print the current receipt. Click the dropdown button to choose Print Two Copies
• Mail – Mail the current receipt as PDF. Click the dropdown button to choose Mail as JPG
• Export – Export the current receipt into PDF or JPG

The preview screen is located on the right-hand side and will automatically refresh whenever changes are made to the receipt.

MainTabs

The screen is divided into three main tabs: Document Details, Private, and Printed Records.

1. Document Details

   This tab allows you to prepare the receipt. The document number is automatically assigned based on your settings. Here, you can specify the date, enter customer and item information.

   

   To add items, simply click the [Load from Item List] button below the item table, which can load information from the Item List. Configurable options such as discount, tax, and tendered can be enabled or disabled. To input a discount or tax, click the […] button on the right, allowing you to enter either a percentage or a value. Total and other relevant fields will be automatically calculated.

   

   Please note that the layout and fields may vary depending on your individual design preferences of the document.

2. Private

   In this tab, you can set the document status and add private comments. Any information entered under this tab will not be displayed in the output document.

   

3. Printed Records

   Whenever a document is printed, a copy is saved, and those copies are listed in this tab. By clicking on the printing time, you can access the related printed copy for reference.

   

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Icon Bar and Preview Screen

At the top of the Sales Invoice screen, you’ll find the Icon Bar, offering convenient functions:

• Save – Save the current invoice
• Generate – Generate a packing list from the current invoice
• Print – Print the current invoice. Click the dropdown button to choose Print Two Copies
• Mail – Mail the current invoice as PDF. Click the dropdown button to choose Mail as JPG
• Export – Export the current invoice into PDF or JPG

The preview screen is located on the right-hand side and will automatically refresh whenever changes are made to the invoice.

Main Tabs

The screen is divided into three main tabs: Document Details, Private, and Printed Records.

1. Document Details

   This tab allows you to prepare the sales invoice. The document number is automatically assigned based on your settings. Here, you can specify the date, enter customer and item information.

   

   To add items, simply click the [Load from Item List] button below the item table, which can load information from the Item List. Configurable options such as discount, tax, and tendered can be enabled or disabled. To input a discount or tax, click the […] button on the right, allowing you to enter either a percentage or a value. Total and other relevant fields will be automatically calculated.

   

   Please note that the layout and fields may vary depending on your individual design preferences of the document.

2. Private

   In this tab, you can set the document status and add private comments. Any information entered under this tab will not be displayed in the output document.

   

3. Printed Records

   Whenever a document is printed, a copy is saved, and those copies are listed in this tab. By clicking on the printing time, you can access the related printed copy for reference.

   

The post Sales Invoice appeared first on Quick Receipt Help Center.

Mastering the Main Screen

The main screen is your central hub for all document management in Quick Receipt. Designed for efficiency, it gives you a complete overview of all your documents in one place.

• The Icon Bar: Located at the top, the Icon Bar provides quick access to all essential functions. With a single click, you can Create a new Sales Invoice, Receipt, or Packing List. You can also Edit, Print, or Delete any selected document.
• Find What You Need: On the right side of the Icon Bar, the Search function allows you to instantly locate any document by a keyword.
• Manage Your Documents: All your documents are displayed in a clear, tabular format below. To edit a document, simply double-click on its entry. For more options, such as changing a document’s status or highlighting it, right-click on any document to reveal a convenient pop-up menu.
  

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