Quotation is a document that a seller would give to a potential buyer to list the products and services that they provide and the cost involved. It allows a potential buyer to see the costs would be involved for the product they would like to buy.
What information should be included in Quotation?
Different Quotation software may also different sections and fields. Some Quotation Software offer flexibility to customize the document to fit different business needs. Below is the most general parts of a quotation.
– Letterhead
Your company info likes: name, logo address, and contact method. You are required, in some countries, to put Business Registration number and VAT info on the header.
– Quotation Number
A unique number to identify the quotation. This number is useful for you and your customer to refer to.
– Quotation wording
You should put the words “Quotation” after the letterhead.
You may also use the alternative wordings, “Quote”, “Estimate”, “Sales Quote”.
– Date
The date of quotation
– Customer Information
Customer name, address and contact method.
– Payment Info
State the payment term you’d like to have.
– Item Details
List out the product/services provided, with quantity, unit price. If applicable, you should specify a lump sum total.
– Notes
Put any other notes related to the quotation, likes validity of your quotation.
– Signature
Authorized signature of your company.